Neon Cowboy
250+ Decor Rentals
1200 Guests
18 Supplier Partners
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Location: Stubb’s Bar-B-Q | Austin, Texas
# of Guests: 1200
Length of Program: 3 Days
Services Requested: Exclusive VIP activities, venue sourcing, décor concept and creation, musical entertainment and interactive event elements.
Vision & Goals: The goal was to design a lively company celebration that encouraged connection and camaraderie while creating an atmosphere where attendees could let loose, dance, and truly enjoy themselves. The event served as both a recognition of the team’s hard work and a chance to foster fun, energy, and memorable shared experiences.
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Design & Theme:
We embraced the spirit of the city of Austin, Texas by creating a vibrant Neon Cowboy theme, blending bold colors and playful details. The design encouraged guests to dress up, immerse themselves in the atmosphere, and fully join in the fun.Challenges & Solutions:
With more than 250 individual décor elements and 18 supplier partners involved, this program demanded precise coordination. The most significant challenge was the load-in: the team had only a single day to complete the setup, beginning at 8 a.m. and with restrictions allowing just two vendors to unload at a time. To meet this challenge, we developed a detailed load-in schedule that carefully staggered vendor arrivals. Larger items were prioritized first, ensuring smaller décor pieces could be efficiently placed afterward. This structured approach allowed the installation to run smoothly and on time, despite the tight constraints. -
This event stood out through a series of immersive touches that brought the neon cowboy theme to life:
A vibrant neon tunnel entrance that set the tone from the moment guests arrived
Interactive neon vinyl spin art stations for personalized keepsakes
Custom leather branding for unique, on-theme souvenirs
High-energy entertainment with a six piece band, as well as line dancing led by an instructor to kept the dance floor full
Playful neon cowboy hats for guests, added to the atmosphere and encouraged everyone to join the fun
“The team at Leviosa are the most organized and creative event planners I have worked with. They truly listen to our needs and help improve our ideas, elevating our events no matter the size or scale. They are able to navigate last minute changes with ease and flexibility and always come up with productive solutions to solve the inevitable issues for a seamless event. The team at Leviosa takes all the stress out of planning an event, I trust them so much I actually enjoy the events we throw!”
— Melissa G. Event Planner
